Documents produced by governmental agencies in the state of Florida are shelved together in the Documents Florida section in the compact shelving in the basement. In the mid-1960s Florida librarians constructed a call number system especially for Florida documents. It is called Fla-Doc. Prior to that, Florida documents were classified in either the Dewey Decimal or Library of Congress systems or shelved informally, by agency. Today,we have 2 call number systems for Florida documents in the Documents area. The call number options are:
Library of Congress
· The Fla-Doc system is used only in the Documents area and only for Florida documents, so it does not require a location symbol.
· Florida documents in the Library of Congress (LC) system must be kept separate not only from LC materials in the rest of the Library, but also from LC materials in other sections of the Documents area. Therefore, we use the double location symbol --
Doc Fla which denotes the Florida section of the Documents area.
Fla-Doc Call Numbers
Fla-Doc call numbers are very easy to recognize because the first line of the call number is always Fla-Doc.
Fla-Doc call numbers always:
have at least three lines, of which the first line is always Fla-Doc.
The second line is either a geographical subdivider or a series of letters which denotes the issuing agency.
It is often easy to decipher the meaning of Fla-Doc call numbers:
Example: Fla-Doc LEG/HR2. S63
LEG - Legislature
HR - House of Representatives
2. - monograph
S63 - cuttered to the word “speakers” in the title
The second element of the call number ends in a number taken from the chart below, which most nearly describes the type of document that it classifies:
1. Annual report
2. General publications (monographs)
3. Serials, series, periodicals (numbered or dated)
4. Folders or circulars
5. Laws administered by the agency
6. Rules and regulations of the agency
7. News releases and statistical releases, etc.
8. Handbooks, guides, maps, manual, directories, catalogs, etc.
9. Proceedings, minutes, transactions, journals
Fla-Doc Fla-Doc Fla-Doc Fla-Doc
Municipal VOA2. EDU/PUS3. County
TAL/PL2. P36 M55 PAS/CC2.
R35 C47 S58
Fla-Doc -- Numbers which only have Fla-Doc are state-wide agencies, such as the Legislature, the Governor's office, the Department of Education.
Fla-Doc Region -- Documents produced by or for regional governmental agencies such as the Northwest Florida Water Management District or the East Central Florida Regional Planning Council.
Fla-Doc County -- Documents from county governments.
Fla-Doc Municipal -- Documents from city or town governments.
The subdivisions are shelved in this order (from largest entity to smallest), for example:
Fla-Doc Fla-Doc Fla-Doc Fla-Doc
EDU/PUS3. Region County Municipal
M55 NWW2. PAS/CC2. TAL/PL2.
H92 S58 R35
Included in the Regions are the Water Management Districts, which are always part of the Fla-Doc Region call numbers.
So, the following call numbers are all in our Florida Documents section. You need to be able to tell what variety of call number you are looking at in order to know where to look for them:
Doc Doc Fla-Doc Fla-Doc
Fla Fla VOA2. Region
HV KFF P36 STJW2.
6793 30 C47 P19
Shelving order: Remember numbers file before letters
The abbreviations for number, (no.) or (#) are not filed alphabetically. They are ignored when shelving, so your next filing element is whatever number comes after the number abbreviation.
Example: Fla-Doc Fla-Doc
COD/E7. is filed as COD/E7.
no. 32 32