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Allen Music Library Tips

Using Interlibrary Loan

FSU library patrons can check out items not owned by the FSU libraries through interlibrary loan (ILL). Using ILL is easy, and requested items often arrive in less than a week.

ILLiad is the system FSU uses to allow library patrons to request materials from other libraries. Patrons must place their own requests through ILLiad.

What information do I need to request an item from other libraries?


Technically, only the bare necessities. Depending on the type of item, the request form will have mandatory fields that must be filled in—usually author, title, and publisher. However, providing additional information makes it easier for the people in the ILL department to locate your item (and ensure that it's really the item you're looking for!), and will help speed up the processing of your request.


Finding additional information using WorldCat

A good place to find info is WorldCat, a union catalog of hundreds of libraries across North America. It is available from the FSU Libraries' list of most-used databases or through this link. You must be on campus or logged in to the the FSU proxy server to use WorldCat.

   Keeping the ILLiad window open, open WorldCat in a new window. A search page will appear. Enter your terms and click "Search." Some things to take note of:
       The tabs near the top of the results page can be used to narrow the search by media type (book, score, CD, etc.)
       Icons in front of each entry indicate the media type
       A library icon and “FLORIDA STATE UNIV” appear in entries that are owned by the FSU libraries. These cannot be requested through ILL unless our copy is marked in Aleph as lost or missing. Different editions, which we do not own, can be requested.
       Usually, if an item is available at FAMU or TCC, ILL will not request it and the patron must go to that library to check it out.
   Find the desired item and click on its title to bring up the bibliographic record. Copy important information from the WorldCat bibliographic record and paste it into the ILLiad request form:
       title
       author
       publisher’s name & location
       publication date
       edition (if any)
       ISBN number (if any)
       call number (labeled in WorldCat as “Class Descriptors: LC”)
       OCLC number
   Near the top of the WorldCat record, click on “Libraries worldwide that own item.”
   Look for libraries in Florida. If there aren’t any Florida libraries listed, look for the next closest institutions.
   Copy several of the codes from the “Codes” column and paste them into the notes field of your ILLiad request, identifying these libraries as places where the item may be found (ex: “Available at FFC, JPL, and FWA”)
   Double-check your ILLiad form and click the “Submit Request” button.

Requesting articles from journals and periodicals

You can request specific articles from a periodical as well as complete items. Rather than delivering the entire periodical volume (or multiple volumes bound together), ILL will send you your article as a .pdf file.


Where do I pick up ILL items when they arrive?

ILLiad allows you to specify where you wish your ILL items to be delivered, at Strozier or at several of the branch libraries around campus.

If you would like to select the music library as your preferred ILL delivery site, log in to ILLiad and scroll down to the bottom. Click on the "Change User Information" button. Then, choose "MUSIC" from the dropdown menu next to "Library Delivery Location" and click the "Submit Information" button.

Note that this will make the music library your default pickup location for all ILL items, not just music.

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