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Research Data Management

Guidance on research data management planning, creating data management plans (DMPs), and other resources

Data Set Citation Components

Data should be cited within a publication just as other literature are cited. Use the appropriate format based on the style you're using (eg. APA, Chicago, Turabian, etc.). The minimum amount of information that should be included in a data set citation is the following:

1. Author(s)

2. Title

3. Date published

4. Universal, persistent Identifier (PID)

5. Some way to resolve the PID (DOIs and ARKs both have resolution services)

6. Date accessed

Why Manage Your Data?

Reasons for managing, preserving, and sharing your data include:

  1. Your funding agency may require that you manage and share your data. Some may require that you archive your research data in a repository for long-term preservation and access.
  2. Your grant proposal will be more competitive if you can demonstrate that you manage, preserve, and share your data.
  3. Making your data available to others ensures that your research is truly reproducible.
  4. Managing your research data saves you time because it ensures that you and others in your collaboration will be able to find, understand, and use the data.
  5. When you manage your data throughout the life of your research, the data can be more readily shared and reused by others.
  6. Sharing your research data enables wider dissemination of your work.
  7. Your article may be cited more often if the data underlying the article are freely accessible.
  8. By sharing your data you are supporting Open Access and helping to foster the creation of new knowledge, by allowing others to freely use and build upon your work.
  9. If you properly care for your original and unique research data, they can be used as a teaching resource, enriching your instruction and preparing your students to be world class researchers.
  10. Enabling others to use your data reinforces open scientific inquiry and can lead to new and unanticipated discoveries.

This list was compiled by Lizzy Rolando (Research Data Librarian at Georgia Tech) and Jennifer Doty (Data Management Specialist at Emory University).

Data Licensing

Open Data Commons Open Data Commons

This website provides legal tools to help license data.

Tips for Filing & Organizing Data

1. Capture something about the place, time, and theme of your data will help you identify which file you want.

2. Use a file name as short as possible yet still descriptive. This will make it easier when you use scripted file processing.

3. Do not use blank spaces in your file names. Use the underscore "_" or use "CamelCaps" where you run all words together and capitalize each word.

4. Consider placing data files in a separate space from your computer's operating system. This can be an external hard drive, server space, or a separate partition on a hard drive.

File Name Examples:

Bad: Year1 or Summer07

Good: CorvallisVegBio2007

5. Consider appending a version number (eg. v1) to the end of the file name.

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