Research Guides: Health Care Policy, Politics, and Process: Citing Government Documents

Agency Reports

There are two main principles to citing an agency report:

Periodicals: Agency reports that are published periodically in volumes take the same form as journal articles.
Agency reports that are titled and disseminated separately take the same form as books by institutional authors. If the agency numbers it’s reports, as does the U.S. Government Accountability Office, that designation should be included as part of the title.

Example: U.S. Gen. Accounting Office, GAO-02-802, SSA: Enhanced Procedures and Guidance Could Improve Service and Reduce Overpayments to Concurrent Beneficiaries 11 (2002).

Congressional Documents

Official numbered documents issued by the House or Senate. The following abbreviations are used:

House Report H.Rpt.

Senate Report S.Rpt.

House Document H.Doc.

Senate Document S.Doc.

SAMPLE HOUSE REPORT

State and Local Sales Tax Deduction Fairness Act of 2015

Committee on Ways and Means. House

H. Rpt. 114-51

Date: April 6, 2015

CONG-SESS: 114-1

Reference List Entry: H. Rep. No. 114-51 (2015)

If a page of the report is to be cited in the reference list entry, cite as H. Rep. No. 114-51, at page no (2015)

In-text Citation: House Report No. 114-51 (2015)

(H. Rep. No. 114-51, 2015).

SAMPLE SENATE REPORT

Presidential Transitions Improvements Act of 2015

CIS Number: 2015-S483-15

Committee: Committee on Homeland Security and Governmental Affairs. Senate

Document Date: July 27, 2015

Document Number: S. Rpt. 114-94

CONG-SESS: 114-1

Reference List Entry:

S. Rep. 114-94 (2015)

In-Text Citation

Senate Report No. 114-94 (2015)

(S. Rep. No. 114-94, 2015)

Congressional Records are issued in “the Daily Edition”, and “the Permanent Edition”. Use of the Permanent Edition is advised, except for issues not yet published in it (Bluebook, 2010, p. 13). The Publication Manual of the APA does not include citing Congressional Record. The Bluebook: A Uniform System of Citation is used in place of the APA Manual for materials not citations not covered in the APA Manual.

CITING THE PERMANENT BOOUND EDITION

Reference List Entry

Format: Volume Cong. Rec. Page Number (Year)

Example: 141 Cong. Rec. 38585 (1995)

141 Cong. Rec. 38585 (1995) (Appointment of Senate Acting President Pro Tempore)

Note: There can be more than one entry (issue discussed) on one page of a day’s Congressional Record. A single Congressional Record citation, therefore, does not summarize all of the day’s events in Congress. For example, on the same page OF 141 Cong. Rec. 38585, 1995, there is also an entry for the Senate consideration of The Middle East Peace Facilitation Act of 1994. The citation for that would be:

141 Cong. Rec. 38585 (1995) (Consideration of The Middle East Peace Facilitation Act of 1994)

In text Citation:

Recommended in-text citation for the first example above would be

(141 Cong. Rec. 38585, 1995)

CITING THE CONGRESSIONAL RECORD DAILY EDITION

Note: The Daily Edition includes the letters H, S, and E, before page numbers.

Reference List Entry

161 Cong. Rec. S7224 (daily ed. Oct. 7, 2015) (Consideration of Bill S. 2162, Librarian of Congress Succession Modernization Act of 2015).

In-Text Citation:

(161 Cong. Rec. S7224, 2015)

Reference List Entry

Format: Title: Hearings before “Committee Name”, Congress, # Cong. Page (Year)

Example: Unconstitutionality of Obama’s Executive Actions on Immigration: Hearings before the Committee on the Judiciary, 114^th Cong. 202 (2015).

Note: The page number following the Congress, “202” in the example above refers to the page number of the official pamphlet that was prepared for the hearing (APA, 2010, p.16-17).

In-text Citation

Unconstitutionality of Obama's Executive Actions on Immigration (2015)

(Unconstitutionality of Obama's Executive Actions on Immigration, 2015)

Reference List Entry

Unconstitutionality of Obama’s Executive Actions on Immigration: Hearings before the Committee on the Judiciary, 114^th Cong. 25 (2015) (Testimony of Elizabeth Price Foley (testifying in her personal capacity), Professor, Florida International University College of Law).

Note: The rank and affiliation of the person giving the testimony is not required.

In-Text Citation

Unconstitutionality of Obama's Executive Actions on Immigration (2015)

(Unconstitutionality of Obama's Executive Actions on Immigration, 2015)

Note: According to the APA Publication Manual, only cite the title of the hearing, not the name of the person giving the testimony.

Federal Regulation

Important: Federal Regulations are first published in the Federal Register before being codified in the Code of Federal Regulations (C.F.R.). Federal regulations are therefore divided into: those published in both the Federal Register and the Code of Federal Regulations; and those published in the Federal Register but awaiting publication in the C.F.R.

If the regulation hasn’t appeared in the C.F.R, cite the entry in the Federal Register. This entry will include information about when the regulation will appear in the C.F.R. Include this information at the end of your citation, in parentheses.

Examples:

Regulations in the Federal Register but not yet published in the C.F.R.

In Text Citation

Format: (Title (or number), Date of Publication)

Example: (Energy Efficiency and Conservation Loan Program, 2013) /OR

Energy Efficiency and Conservation Loan Program (2013)

Reference List

Energy Efficiency and Conservation Loan Program, 78 Fed. Reg. 73355 (to be codified at C.F.R. Parts 1710, 1717, 1721, 1724, 1730).

Explanation: The official posting of this new rule appears on page 73355 of the 78th volume of the Federal Register, affecting parts 1710, 1717, 1721, 1724, 1730) in the Code of Federal Regulations.

Regulations in the Code of Federal Regulations (C.F.R)

In text Citation

Enforcement of Nondiscrimination On The Basis Of Handicap in Programs or Activities Conducted By International Development Cooperation Agency, Agency for International Development (2015).

(Enforcement of Nondiscrimination On The Basis Of Handicap in Programs or Activities Conducted By International Development Cooperation Agency, Agency for International Development, 2015).

Reference List

Enforcement of Nondiscrimination On The Basis Of Handicap in Programs or Activities Conducted By International Development Cooperation Agency, Agency for International Development, 22 CFR 219 (2015).

STATUTES

The Publication Manual of the APA refers users to Bluebook Rule 12.

In Text Citation:

Format: Name of Act (if available) and Year

Example: Patient Protection and Affordable Care Act of 2010 /OR

Patient Protection and Affordable Care Act (2010)

Reference List (Not including US Code):

Format: Name of Law, Pub. L. No. ## – ##, Volume Stat. Page

Example: Patient Protection and Affordable Care Act of 2010, Pub. L. No. 111–148, 124 Stat. 119 (2010)

Reference List (When Codified):

Format (When Codified): Name of Law, Pub. L. No. ## – ##, Volume Stat. Page, Codified as Amended at Title U.S.C. § Section No.

Example 1: Patient Protection and Affordable Care Act of 2010, Pub. L. No. 111–148, 124 Stat. 119 (2010), Codified as Amended 42 U.S.C. § 18001.

Example 2: Child Abuse Prevention and Treatment Act of 1974, Pub. L. 93-247, 88 Stat. 4, Codified as Amended at 42 U.S.C. §§5101–5106.

Note: In the example above, Pub. L. No. 111–148 refers to Public Law number 148 from the 111^thCongress, as it appears in volume 124 page 119 of the US Statutes at Large (124 Stat. 119).

Important: According to the APA Publication Manual (2010, p.219), the year in parenthesis in the citation should be the publication date of the statutory compilation, which may be different from the year in the name of the act.

Parallel Citations for Federal Statutes

Abbreviation	Type	Source
USC	Codified Statutes	United States Code (Government)
USCA	Codified Statutes with Annotations	United States Code Annotated (West)
USCS	Codified Statutes with Annotations	United States Code Service (Lexis)
Stat.	Statutes as written when passed into law	Statutes at Large

Citations by Source Type

Encyclopedia

A complete legal encyclopedia citation has 5 elements: Volume Number; Name of Encyclopedia; Title of Topic (underlined); Section; Year (in parentheses).

Law Journal

A full law journal and/or law review citation has 6 elements: Full Name(s) of Authors; Title of Article (underline); Volume Number; Abbreviated Name of Law Journal/Review (see Table 13 of Bluebook); Page Number(s) of Article (pincite if making reference to specific pages); Year of Publication (in parentheses).

Example: Susan Nevelow Mart, Protecting the Lady from Toledo: Post-USA PATRIOT Act Electronic Surveillance at the Library, 96 Law Libr. J. 449 (2004).

Restatements of the Law

A full restatement citation has 4 elements: Title of the Restatement; Edition of Restatement; Section Number; Year (in parentheses).

Example: Restatement (Third) of the Law: The Foreign Relations of the U.S. § 5 (1987)