ASD's Scholar Support Desk Handbook

FSU Libraries has many study spaces to offer. There is a mix of individual and group spaces as well as booked and first come, first serve spaces. We use LibCal for our room bookings. This is a tab on the Firefox for Service Desk and you will automatically be logged in. We use the backend of LibCal to confirm scholars have the booking before checking out the key. 

Our 2-Week Graduate Individual Rooms are first come, first serve. These rooms do not have booking calendars in LibCal for you to check. 

All Patrons

	Key	Location	Duration	Public Booking Calendar	Status
Individual Study Rooms		1st & 3rd floor	4 hours	https://www.lib.fsu.edu/visit-and-study/individual-study-rooms-103h-307h	Booked online by scholar
Group Study Rooms & Cubicles		2nd & 3rd Floor	4 hours	https://www.lib.fsu.edu/visit-and-study/group-study-cubicles https://www.lib.fsu.edu/visit-and-study/group-study-rooms-303-305	Booked online by scholar
Media Suite Room 305		3rd Floor	4 hours	https://www.lib.fsu.edu/visit-and-study/media-suite-dirac	Booked online by scholar, check out key at Desk

Graduate Students, Faculty, & Staff Only

	Key	Location	Duration	Public Booking Calendar	Status
Conference Room 216		2nd Floor	4 hours	https://www.lib.fsu.edu/visit-and-study/Graduate-Conference-Room-216	Booked by scholar 48 hours in advance, requires approval
Instruction Room 208		2nd Floor		https://www.lib.fsu.edu/visit-and-study/instruction-lab-208	Booked by scholar 48 hours in advance, requires approval
Graduate Individual Rooms		3rd Floor	2 Weeks		First come, first serve. Checked out at desk.
Faculty Individual Rooms		3rd Floor	Semesterly	https://www.lib.fsu.edu/visit-and-study/faculty-semester-room	Requested by Scholar, Scholar is emailed by supervisor, Scholar checks out key. Must get a supervisor

Graduate Group Room Policies 

The Graduate Group Rooms are the 6 rooms on the basement floor of Strozier.

They are 2-hour loans, once per day, by graduate students or faculty. These rooms are found in the LibCal calendar in Firefox for Service Desk.

• Scholar must have booking to check out the room key. 
• Scholar must be FSU Graduate, Teaching Assistant, Faculty, Law, or Med Student in Alma. Confirm their user status when they swipe their card. FSU Student are NOT allowed to use these rooms. 
• All group rooms are intended for 2+ people. There should be at least 2 members of the group present when they key is checked out.
• The group rooms cannot be renewed. If they need to be in the room longer than 2 hours, another member of the group will need to book the following two hours and come to re-check out the key after the initial booking has ended. 

Individual Room Policies 

Our 4-Hour Individual Rooms are on the 2nd floor of Strozier Library.

Please note: these rooms do not have a ceiling and are in a quiet area. They are not the best choice for a Zoom call. 

• Checked out at the desk, first come, first serve
• Can be renewed if there's no waitlist 
• If we are out of keys, we are able to put scholars on the Waitlist. This is another tab in the Service Desk for Firefox Desk. We use the Equipment module of LibCal for our Waitlist, which will allow us to send the scholar an email when the item is ready. 

Our 2-Week Individual Graduate Rooms are on the 2nd floor of Strozier Library and 3rd floor of Dirac Science Library. 

These rooms are for graduate students and faculty. Faculty should only use this room if the Semester Faculty Rooms are checked out. 

Please note: the Strozier rooms do not have a ceiling and are in a quiet area. They are not the best choice for a Zoom call and cannot serve as a space for office hours. 

• Checked out at the desk, first come, first serve
• Upon Scholars must return the key for 24 hours before checking out again. 

Our Lactation Room is on the 3rd floor of Strozier Library.

• Booked by the scholar online, checked out at the desk 
• Check the booking calendar before checking out the key 
• 4-hour loan, individual room only 

Our Virtual Meeting Booth is on the 1st floor of Strozier Library.

This space is for Zoom meetings and video conferences. It can be recommended to those who need a closed ceiling place for Zoom interviews or courses if not in use.

• Booked by the scholar online, checked out at the desk
• Check the booking calendar before checking out the key
• 2-hour loan, individual room only

Our Faculty Semester Individual Rooms are available in both Strozier and Dirac. There are 5 on the 2nd floor of Strozier and 5 on the 3rd floor of Dirac.

These rooms are used for an on campus office, sabbatical, or writing intensive project for one semester. These rooms are not intended for meetings or office hours of any kind. 

• Faculty request these through the form on the website: https://www.lib.fsu.edu/visit-and-study/faculty-semester-room
• Supervisors will have these keys
• Faculty must re-submit the form to be considered for a renewal. 

Our Media Suite @ Dirac is on the 3rd floor of Dirac.

This is a self-service studio for art and media production. 

• Scholar must have booking to check out the key. 
• Check the booking calendar before checking out the key. 
• Scholar can only use once a day. 

Our Zimmerman Instruction Room is available on the first floor of Strozier, and our Basement Graduate & Faculty Instruction Room is available in Strozier's basement. These are booked through Liz Dunne.

This room is booked through Liz Dunne and is intended for library-facilitated instruction and events.

• Scholars must have a booking to check out the key
• Check the booking calendar before checking out the key

Graduate Group Room Procedures 

You must check the LibCal bookings and make sure that there is a booking in the calendar BEFORE checking out the key.

Please note: The Scholars Commons Graduate Instruction Room (0005A) booking calendar is in the FSU Library Employee's Calendar page in LibCal, not the Strozier one. You will have to switch to that calendar in LibCal to check that room's booking. 

If they have a booking, you must check their user status in Alma, once they've swiped their card, to make sure they are allowed to check the key out. The following user groups can use the Graduate & Faculty Rooms: 

• FSU Graduate
• FSU Teaching Assistant
• FSU Faculty
• FSU Law Student
• FSU Med Student

When checking out the key in Alma, be sure that the time the key is due matches the end of their booking in the calendar and be sure to point out that exact time. For example, if someone checks out the key at 1:15pm for their 1pm booking, you must change the due date for the key to be 3pm, which is the end of their booking time. If they are late, they do not get extra time. 

To change the due date, click on the three dots once you check the key out: 

Then, in the calendar that pops up, enter the end of their booking. Be sure to enter the time in military time! 

Click "Change Due Date" and you're done! 

After you've checked out the key, be sure to mark the user as shown up in LibCal: