Research Guides: ASD Tech Desk Handbook: Tech Check out/Check in

Tech Cabinet 1

Check Out

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Remove lens cap to check lens and UV lens filter for damage
Check for: bag with shoulder strap, camera, lens cap, battery, SanDisk SD card (32GB), battery charger, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Remove lens cap to check lens and UV lens filter for damage
Check for: bag with shoulder strap, camera, lens cap, battery, SD card (32GB), battery charger, micro-USB cable
Check in; inform the scholar that they are okay to leave
Delete remaining files
- Press the "MENU" button on the body of the camera; scroll to the playback profile; scroll down to "Erase images"; scroll down to "All images on card" and select "OK"
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove camera and examine protective case for any obvious scratches/dents from being dropped
Check for: heavy duty protective box, camera with waterproof case, monopod, micro-SD card adapter, micro-USB cable, chest harness, yellow flotation handle, bike handle clamp (some of these items may be stored underneath the blue tv-dinner style tray)
Check out
Tell the scholar the due date and time

Check In

Remove camera and examine protective case for any obvious scratches/dents from being dropped
Check for: heavy duty protective box, camera with waterproof case, monopod, micro-SD card adapter, micro-USB cable, chest harness, yellow flotation handle, bike handle clamp (some of these items may be stored underneath the blue tv-dinner style tray)
Remove the waterproof case and open the tab on the bottom of the camera to check for battery and 64gb micro-SD card
Check in; inform the scholar that they are okay to leave
Delete remaining files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Remove lens cap to check lens and UV lens filter for damage
Check for: bag with BLUE STRAP, camera, lens cap, battery, SD card (32GB), battery charger, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Remove lens cap to check lens and UV lens filter for damage
Check for: bag with BLUE STRAP, camera, lens cap, battery, SD card (32GB), battery charger, micro-USB cable
Check in; inform the scholar that they are okay to leave
Delete remaining files
- Press the "MENU" button on the body of the camera; scroll to the playback profile; scroll down to "Erase images"; scroll down to "All images on card" and select "OK"
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Pair these adapters with the Sony DSLR cameras and the shotgun mic kits
Examine exterior for any obvious scratches/dents from being dropped
Check out
Tell the scholar the due date and time

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Tech Cabinet 2

Check Out

Check for: Protective case, mic, USB cable
Check out
Tell the scholar the due date and time

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check for: Protective case, mic, USB cable
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Check for: case, 3 microphones (1 receiver labeled RX and 2 transmitters labeled TX), USBC cable with USB adapter
Check out
Tell the scholar the due date and time

Check In

Check for: case, 3 microphones (1 receiver labeled RX and 2 transmitters labeled TX), USBC cable with USB adapter
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove recorder and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, recorder, micro-SD card (32 or 64GB), mini tripod
Check out
Tell the scholar the due date and time

Check In

Remove recorder and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, recorder, micro-SD card (32 or 64GB), mini tripod
Check in; inform the scholar that they are okay to leave
Delete remaining files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Check for: case, 3 microphones (1 receiver labeled RX and 2 transmitters labeled TX), USBC cable with USB adapter
Check out
Tell the scholar the due date and time

Check In

Check for: case, 3 microphones (1 receiver labeled RX and 2 transmitters labeled TX), USBC cable with USB adapter
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove microphone body and examine exterior for any obvious scratches/dents from being dropped
Check for: protective case, microphone, shock absorber with camera mount, 2 wind muffs (standard wind muff and deadcat wind muff), XLR cable, female XLR to 3.5mm adapter, 3.5mm to 1/4 adapter
Check out
Tell the scholar the due date and time

Check In

Remove recorder and examine exterior for any obvious scratches/dents from being dropped
Check for: protective case, microphone, shock absorber with camera mount, 2 wind muffs (standard wind muff and deadcat wind muff), XLR cable, female XLR to 3.5mm adapter, 3.5mm to 1/4 adapter
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove Mifi and examine exterior for any obvious scratches/dents from being dropped
Check for: Mifi, USB-C cable, wall plug
Check out
Tell the scholar the due date and time

Check In

Remove Mifi and examine exterior for any obvious scratches/dents from being dropped
Check for: Mifi, USB-C cable, wall plug
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove projector and examine exterior for any obvious scratches/dents from being dropped
Check lens for damage
Check for: bag, projector, power cable, and HDMI
Check out
Tell the scholar the due date and time

Check In

Remove projector and examine exterior for any obvious scratches/dents from being dropped
Check lens for damage
Check for: bag, projector, power cable, and HDMI
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Tech Cabinet 4

Bluetooth Mouse

Check In

Flip switch on the bottom to "off"

Tech Cabinet 5

Check Out

Check for: case, blue pen, orange pen
Check out
Tell the scholar the due date and time

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check for: case, blue pen, orange pen
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Check for: bag, selfie stick, mini tripod
Check out
Tell the scholar the due date and time

Check In

Check for: bag, selfie stick, mini tripod
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove gimbal and examine exterior for any obvious scratches/dents from being dropped
Check for: protective case, gimbal, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Remove gimbal and examine exterior for any obvious scratches/dents from being dropped
Check for: protective case, gimbal, micro-USB cable
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, camera, protective camera sleeve, monopod, mini tripod, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, camera, protective camera sleeve, monopod, mini tripod, micro-USB cable
Check in; inform the scholar that they are okay to leave
Delete remaining files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Examine exterior for any obvious scratches/dents from being dropped
Check for: power bank, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check for: power bank, micro-USB cable
Check in; inform the scholar that they are okay to leave
Press the little button on the side to check the charge
If fewer than 4 lights flash green, charge completely (give to supervisor to charge)
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Examine exterior for any obvious scratches/dents from being dropped
Ask the scholar if they need a USB-A or USB-C cable; connect the specified cable
Check out
Tell the scholar the due date and time

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check for: external SSD drive and EITHER USB-C to USB-A cable OR USB-C to USB-C cable
Check in; inform the scholar that they are okay to leave
Connect to computer to delete all files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Check for: bag, keyboard, mouse, remote

Check In

Flip switch on the bottom of the mouse to "off"

Check Out

Check for: removable head
Check to see that all three legs extend and lock
Check to see that the mounting head pans side to side and up and down
Check out
Tell the scholar the due date and time

Check In

Check for: removable head
Check to see that all three legs extend and lock
Check to see that the mounting head pans side to side and up and down
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Plug the DVD player into the Tech Desk computer and press the eject button on the front of the player to ensure there isn't a disc in the drive.
Check out
Tell the scholar the due date and time

Check In

Plug the DVD player into the Tech Desk computer and press the eject button on the front of the player to ensure there isn't a disc in the drive.
Check in; inform the scholar that they are okay to leave

Check Out

Check for: tablet, smart pen, USB cable
Check out
Tell the scholar the due date and time

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check for: tablet, smart pen, USB cable
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Check for: transport bag, karaoke machine, power cord, 2 handheld microphones, 7 CDs, remote, AV cables (front pocket)
Check out
Tell the scholar the due date and time

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check for: transport bag, karaoke machine, power cord, 2 handheld microphones, 7 CDs, remote, AV cables (front pocket)
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor