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ASD Tech Desk Handbook

Tech Cabinet 1

Check Out

  • Remove camera and examine exterior for any obvious scratches/dents from being dropped
  • Remove lens cap to check lens and UV lens filter for damage
  • Check for: bag with shoulder strap, camera, lens cap, battery, SD card (32GB), battery charger, micro-USB cable
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove camera and examine exterior for any obvious scratches/dents from being dropped
  • Remove lens cap to check lens and UV lens filter for damage
  • Check for: bag with shoulder strap, camera, lens cap, battery, SD card (32GB), battery charger, micro-USB cable
  • Check in; inform the scholar that they are okay to leave
  • Delete remaining files
    • Press the "MENU" button on the body of the camera; scroll sideways to the first blue profile; scroll down to "Erase images"; scroll down to "All images on card" and select "OK"
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Remove camera and examine exterior for any obvious scratches/dents from being dropped
  • Check for: bag, camera, protective camera sleeve, monopod, mini tripod, micro-USB cable
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove camera and examine exterior for any obvious scratches/dents from being dropped
  • Check for: bag, camera, protective camera sleeve, monopod, mini tripod, micro-USB cable
  • Check in; inform the scholar that they are okay to leave
  • Delete remaining files
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Remove microphone body and examine exterior for any obvious scratches/dents from being dropped
  • Check for: protective case, microphone, shock absorber with camera mount, 2 wind muffs (standard wind muff and deadcat wind muff), XLR cable, female XLR to 3.5mm adapter, 3.5mm to 1/4 adapter
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove recorder and examine exterior for any obvious scratches/dents from being dropped
  • Check for: protective case, microphone, shock absorber with camera mount, 2 wind muffs (standard wind muff and deadcat wind muff), XLR cable, female XLR to 3.5mm adapter, 3.5mm to 1/4 adapter
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Remove recorder and examine exterior for any obvious scratches/dents from being dropped
  • Check for: box with label, recorder, clear protective case, micro-SD card (16GB), mini tripod, charging cable, wind muff
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove recorder and examine exterior for any obvious scratches/dents from being dropped
  • Check for: box with label, recorder, clear protective case, micro-SD card (16GB), mini tripod, charging cable, wind muff
  • Check in; inform the scholar that they are okay to leave
  • Delete remaining files
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Remove recorder and examine exterior for any obvious scratches/dents from being dropped
  • Check for: bag, recorder, micro-SD card (32 or 64GB), mini tripod
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove recorder and examine exterior for any obvious scratches/dents from being dropped
  • Check for: bag, recorder, micro-SD card (32 or 64GB), mini tripod
  • Check in; inform the scholar that they are okay to leave
  • Delete remaining files
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Check for: case, 3 microphones (1 receiver labeled RX and 2 transmitters labeled TX), USBC cable with USB adapter
  • Check out
  • Tell the scholar the due date and time

Check In

  • Check for: case, 3 microphones (1 receiver labeled RX and 2 transmitters labeled TX), USBC cable with USB adapter
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Remove gimbal and examine exterior for any obvious scratches/dents from being dropped
  • Check for: protective case, gimbal, micro-USB cable
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove gimbal and examine exterior for any obvious scratches/dents from being dropped
  • Check for: protective case, gimbal, micro-USB cable
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Check for: removable head
  • Check to see that all three legs extend and lock
  • Check to see that the mounting head pans side to side and up and down
  • Check out
  • Tell the scholar the due date and time

Check In

  • Check for: removable head
  • Check to see that all three legs extend and lock
  • Check to see that the mounting head pans side to side and up and down
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Tech Cabinet 2

Check Out

  • Examine exterior for any obvious scratches/dents from being dropped
  • Ask the scholar if they need a USB-A or USB-C cable; connect the specified cable
  • Check out
  • Tell the scholar the due date and time

Check In

  • Examine exterior for any obvious scratches/dents from being dropped
  • Check for: external SSD drive and EITHER USB-C to USB-A cable OR USB-C to USB-C cable
  • Check in; inform the scholar that they are okay to leave
  • Connect to computer to delete all files
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Plug the DVD player into the Tech Desk computer and press the eject button on the front of the player to ensure there isn't a disc in the drive.
  • Check out
  • Tell the scholar the due date and time

Check In

  • Plug the DVD player into the Tech Desk computer and press the eject button on the front of the player to ensure there isn't a disc in the drive.
  • Check in; inform the scholar that they are okay to leave

Check Out

  • Remove Mifi and examine exterior for any obvious scratches/dents from being dropped
  • Check for: Mifi, USB-C cable, wall plug
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove Mifi and examine exterior for any obvious scratches/dents from being dropped
  • Check for: Mifi, USB-C cable, wall plug
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

 Check Out

  • Remove camera and examine protective case for any obvious scratches/dents from being dropped
  • Check for: heavy duty protective box, camera with waterproof case, monopod, micro-SD card adapter, micro-USB cable, chest harness, yellow flotation handle, bike handle clamp (some of these items may be stored underneath the blue tv-dinner style tray)
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove camera and examine protective case for any obvious scratches/dents from being dropped
  • Check for: heavy duty protective box, camera with waterproof case, monopod, micro-SD card adapter, micro-USB cable, chest harness, yellow flotation handle, bike handle clamp (some of these items may be stored underneath the blue tv-dinner style tray)
  • Remove the waterproof case and open the tab on the bottom of the camera to check for battery and 64gb micro-SD card
  • Check in; inform the scholar that they are okay to leave
  • Delete remaining files
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Check for: Snowball mic head, stand with tripod base, USB cable
  • Check out
  • Tell the scholar the due date and time

Check In

  • Examine exterior for any obvious scratches/dents from being dropped
  • Check for: Snowball mic head, stand with tripod base, USB cable
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Remove projector and examine exterior for any obvious scratches/dents from being dropped
  • Check lens for damage
  • Check for: bag, projector, power cable, and HDMI
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove projector and examine exterior for any obvious scratches/dents from being dropped
  • Check lens for damage
  • Check for: bag, projector, power cable, and HDMI
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Check for: bag, keyboard, mouse, remote

Check In

  • Flip switch on the bottom of the mouse to "off"

Check Out

  • Check for: case, blue pen, orange pen
  • Check out
  • Tell the scholar the due date and time

Check In

  • Examine exterior for any obvious scratches/dents from being dropped
  • Check for: case, blue pen, orange pen
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Tech Cabinet 3

Check Out

  • Check for: bag, selfie stick, mini tripod
  • Check out
  • Tell the scholar the due date and time

Check In

  • Check for: bag, selfie stick, mini tripod
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Examine exterior for any obvious scratches/dents from being dropped
  • Check for: power bank, micro-USB cable
  • Check out
  • Tell the scholar the due date and time

Check In

  • Examine exterior for any obvious scratches/dents from being dropped
  • Check for: power bank, micro-USB cable
  • Check in; inform the scholar that they are okay to leave
  • Press the little button on the side to check the charge
  • If fewer than 4 lights flash green, charge completely (give to supervisor to charge)
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Check for: tablet, smart pen, USB cable
  • Check out
  • Tell the scholar the due date and time

Check In

  • Examine exterior for any obvious scratches/dents from being dropped
  • Check for: tablet, smart pen, USB cable
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Check for: green screen, green carrying bag
  • Check out
  • Tell the scholar the due date and time

Check In

  • Examine exterior for any obvious stains from being dropped
  • Check for: green screen, green carrying bag
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Check for: transport bag, karaoke machine, power cord, 2 handheld microphones, 7 CDs, remote, AV cables (front pocket)
  • Check out
  • Tell the scholar the due date and time

Check In

  • Examine exterior for any obvious scratches/dents from being dropped
  • Check for: transport bag, karaoke machine, power cord, 2 handheld microphones, 7 CDs, remote, AV cables (front pocket)
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

  • Remove Xbox and examine exterior for any obvious scratches/dents from being dropped
  • Check for: bag, Xbox, power cable, AV cables (red, white, yellow, and blue ends), wireless controller, protective case for games
  • Check for games (each with protective sleeve): Saints Row: the Third Full Package, Skate 2, Max Payne 3, Mortal Kombat: Complete Edition, Call of Duty: Black Ops 3, NFL Head Coach 09, Gears of War: Judgment, NBA 2K14, Call of Duty: Modern Warfare 2, Madden 09
  • Check out
  • Tell the scholar the due date and time

Check In

  • Remove Xbox and examine exterior for any obvious scratches/dents from being dropped
  • Check for: bag, Xbox, power cable, AV cables (red, white, yellow, and blue ends), wireless controller, protective case for games
  • Check for games (each with protective sleeve): Saints Row: the Third Full Package, Skate 2, Max Payne 3, Mortal Kombat: Complete Edition, Call of Duty: Black Ops 3, NFL Head Coach 09, Gears of War: Judgment, NBA 2K14, Call of Duty: Modern Warfare 2, Madden 09
  • Check in; inform the scholar that they are okay to leave
  • If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Tech Cabinet 4

Check In

  • Flip switch on the bottom to "off"
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