Research Guides: ASD Tech Desk Handbook: Tech Check out/Check in

Tech Cabinet 1

Check Out

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Remove lens cap to check lens and lens filter for damage
Switch to manual focus and turn the focus ring to check for gear stripping
Switch to auto focus and hold the shutter button halfway down; wait for focus to change
Check for: bag with shoulder strap, camera, lens cap, battery, SD card (32GB), battery charger, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Remove lens cap to check lens and lens filter for damage
Check for: bag with shoulder strap, camera, lens cap, battery, SD card (32GB), battery charger, micro-USB cable
Check in; inform the scholar that they are okay to leave
Switch to manual focus and turn the focus ring to check for gear stripping
Switch to auto focus and hold the shutter button halfway down; wait for focus to change
Turn on and off; if dead, charge for a few minutes and try again
Charge completely (give to supervisor to charge)
Delete remaining files
- Press the "MENU" button on the body of the camera; scroll sideways to the first blue profile; scroll down to "Erase images"; scroll down to "All images on card" and select "OK"
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove camera and examine protective case for any obvious scratches/dents from being dropped
Check for: heavy duty protective box, camera with waterproof case, monopod, micro-SD card adapter, micro-USB cable, chest harness, yellow flotation handle, bike handle clamp (some of these items may be stored underneath the blue tv-dinner style tray)
Check out
Tell the scholar the due date and time

Check In

Remove camera and examine protective case for any obvious scratches/dents from being dropped
Check for: heavy duty protective box, camera with waterproof case, monopod, micro-SD card adapter, micro-USB cable, chest harness, yellow flotation handle, bike handle clamp (some of these items may be stored underneath the blue tv-dinner style tray)
Remove the waterproof case and open the tab on the bottom of the camera to check for battery and 64gb micro-SD card
Check in; inform the scholar that they are okay to leave
Turn on and off; if dead, charge for a few minutes and try again
Charge completely (give to supervisor to charge)
Delete remaining files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, camera, protective camera sleeve, monopod, mini tripod, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Remove camera and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, camera, protective camera sleeve, monopod, mini tripod, micro-USB cable
Check in; inform the scholar that they are okay to leave
Turn on and off; if dead, charge for a few minutes and try again
Charge completely (give to supervisor to charge)
Delete remaining files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove gimbal and examine exterior for any obvious scratches/dents from being dropped
Check for: protective case, gimbal, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Remove gimbal and examine exterior for any obvious scratches/dents from being dropped
Check for: protective case, gimbal, micro-USB cable
Check in; inform the scholar that they are okay to leave
Turn on and off; if dead, charge for a few minutes and try again
Charge completely (give to supervisor to charge)
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove microphone body and examine exterior for any obvious scratches/dents from being dropped
Check for: protective case, microphone, shock absorber with camera mount, 2 wind muffs (standard wind muff and deadcat wind muff), XLR cable, female XLR to 3.5mm adapter, 3.5mm to 1/4 adapter
Check out
Tell the scholar the due date and time

Check In

Remove recorder and examine exterior for any obvious scratches/dents from being dropped
Check for: protective case, microphone, shock absorber with camera mount, 2 wind muffs (standard wind muff and deadcat wind muff), XLR cable, female XLR to 3.5mm adapter, 3.5mm to 1/4 adapter
Check in; inform the scholar that they are okay to leave
Turn on and off; if dead, unscrew the bottom half of the microphone body to replace the single AA battery
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove recorder and examine exterior for any obvious scratches/dents from being dropped
Check for: box with label, recorder, clear protective case, micro-SD card (16GB), mini tripod, charging cable, wind muff
Check out
Tell the scholar the due date and time

Check In

Remove recorder and examine exterior for any obvious scratches/dents from being dropped
Check for: box with label, recorder, clear protective case, micro-SD card (16GB), mini tripod, charging cable, wind muff
Check in; inform the scholar that they are okay to leave
Turn on and off; if dead, charge for a few minutes and try again
Delete remaining files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove recorder and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, recorder, micro-SD card (32 or 64GB), mini tripod
Check out
Tell the scholar the due date and time

Check In

Remove recorder and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, recorder, micro-SD card (32 or 64GB), mini tripod
Check in; inform the scholar that they are okay to leave
Turn on and off; if dead, replace the battery and try again
Delete remaining files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Check for: removable head
Check to see that all three legs extend and lock
Check to see that the mounting head pans side to side and up and down
Check out
Tell the scholar the due date and time

Check In

Check for: removable head
Check to see that all three legs extend and lock
Check to see that the mounting head pans side to side and up and down
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Tech Cabinet 2

Check Out

Examine exterior for any obvious scratches/dents from being dropped
Ask the scholar if they need a USB-A or USB-C cable; connect the specified cable
Check out

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check for: external SSD drive and EITHER USB-C to USB-A cable OR USB-C to USB-C cable
Check in; inform the scholar that they are okay to leave
Connect to computer to delete all files
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Plug the DVD player into the Tech Desk computer and press the eject button on the front of the player to ensure there isn't a disc in the drive.
Check out
Tell the scholar the due date and time

Check In

Plug the DVD player into the Tech Desk computer and press the eject button on the front of the player to ensure there isn't a disc in the drive.
Check in; inform the scholar that they are okay to leave

Check Out

Remove Mifi and examine exterior for any obvious scratches/dents from being dropped
Check for: Mifi, USB-C cable, wall plug
Check out
Tell the scholar the due date and time

Check In

Remove Mifi and examine exterior for any obvious scratches/dents from being dropped
Check for: Mifi, USB-C cable, wall plug
Check in; inform the scholar that they are okay to leave
Turn on and off; if dead, charge for a few minutes and try again
Charge completely (give to supervisor to charge)
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove projector and examine exterior for any obvious scratches/dents from being dropped
Check lens for damage
Check for: bag, projector, power cable, and HDMI
Check out
Tell the scholar the due date and time

Check In

Remove projector and examine exterior for any obvious scratches/dents from being dropped
Check lens for damage
Check for: bag, projector, power cable, and HDMI
Check in; inform the scholar that they are okay to leave
Connect power cable and turn projector on; wait for picture to appear on wall
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Check for: bag, keyboard, mouse, remote

Check In

Flip switch on the bottom of the mouse to "off"

Tech Cabinet 3

Check Out

Check for: bag, selfie stick, mini tripod
Check out
Tell the scholar the due date and time

Check In

Check for: bag, selfie stick, mini tripod
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Examine exterior for any obvious scratches/dents from being dropped
Check for: power bank, micro-USB cable
Check out
Tell the scholar the due date and time

Check In

Examine exterior for any obvious scratches/dents from being dropped
Check for: power bank, micro-USB cable
Check in; inform the scholar that they are okay to leave
Press the little button on the side to check the charge
If fewer than 4 lights flash green, charge completely (give to supervisor to charge)
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove Wii and examine exterior for any obvious scratches/dents from being dropped
Check for: Nintendo branded bag, Wii, Wii stand (grey base) power cable, AV cables (red, white, and yellow ends), motion detector bar with cable, 2 wireless controllers (2 AA batteries included with 2 wrist straps and 2 rubber protective sleeves)
Check for games (each with protective case): LEGO the Lord of the Rings, Zumba Fitness, Just Dance 3, Need for Speed: Carbon, Sonic: Sega All Stars Racing, Medal of Honor: Vanguard
Check out
Tell the scholar the due date and time

Check In

Remove Wii and examine exterior for any obvious scratches/dents from being dropped
Check for: Nintendo branded bag, Wii, Wii stand (grey base) power cable, AV cables (red, white, and yellow ends), motion detector bar with cable, 2 wireless controllers (2 AA batteries included with 2 wrist straps and 2 rubber protective sleeves)
Check for games (each with protective case): LEGO the Lord of the Rings, Zumba Fitness, Just Dance 3, Need for Speed: Carbon, Sonic: Sega All Stars Racing, Medal of Honor: Vanguard
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Check Out

Remove Xbox and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, Xbox, power cable, AV cables (red, white, yellow, and blue ends), wireless controller, protective case for games
Check for games (each with protective sleeve): Saints Row: the Third Full Package, Skate 2, Max Payne 3, Mortal Kombat: Complete Edition, Call of Duty: Black Ops 3, NFL Head Coach 09, Gears of War: Judgment, NBA 2K14, Call of Duty: Modern Warfare 2, Madden 09
Check out
Tell the scholar the due date and time

Check In

Remove Xbox and examine exterior for any obvious scratches/dents from being dropped
Check for: bag, Xbox, power cable, AV cables (red, white, yellow, and blue ends), wireless controller, protective case for games
Check for games (each with protective sleeve): Saints Row: the Third Full Package, Skate 2, Max Payne 3, Mortal Kombat: Complete Edition, Call of Duty: Black Ops 3, NFL Head Coach 09, Gears of War: Judgment, NBA 2K14, Call of Duty: Modern Warfare 2, Madden 09
Check in; inform the scholar that they are okay to leave
If damage/missing items are observed, check internal notes in Alma for previous reports; if the discrepancy has not been reported, write down the scholar's email address and give to tech desk supervisor

Tech Cabinet 4

Bluetooth Mouse

Check In

Flip switch on the bottom to "off"